Job Description

This is an excellent opportunity to join a fantastic company, on a growth trajectory and with offices in Rotterdam, Paris, Milan and Barcelona.  Our client  is a leading manufacturer and supplier of high-end, innovative products to (predominantly) the fashion industry.

For the European HQ we are seeking a motivated HR Specialist to join the team!

The HR Specialist / Office Admin is responsible for performing a wide variety of administrative and HR-related duties that ensure our department runs efficiently.  This role works closely with our global HR team to support our global footprint and specifically the Rotterdam office.  A high degree of professionalism and discretion is required, and the ability to recognize best practices and approach when representing company policies and employee needs.  Key areas of involvement are recruiting/selection, onboarding, support of compliance, HRIS administration, employee events, business meetings, office administration, and training coordination.

Are you the person we are looking for?

Key Responsibilities:

HR related tasks:

• Maintain employee information, standard reports, dashboards, key HR metrics within our HRIS system
• Assist HR team with key areas of Selection/Recruiting/Onboarding
• Administer online job postings and work in various recruiting platforms for job boards: Indeed, LinkedIn, etc.
• Assist with Benefit and Worker’s Comp Administration
• Review and coordinate key compliance areas of HR to ensure accurate, consistent information: compliance postings, job descriptions, HR file storage, policy updates, File Retention, Leave Administration, Payroll documents, Holiday Schedules, etc.
• Maintain/Audit employee files – hard copy and/or electronic – secure and confidential
• Assist with the development and ongoing updates with Employee Handbooks
• Support recruitment process for Europe and Asia, including coordination of recruitment agencies when needed, job postings, education/internship relationships, etc.
• Manage onboarding process, prepare necessary documents and execute timely and accurately
• Conduct new hire orientation and ensure smooth, informative onboarding experience
• Develop positive employee interactions
• Work on health and safety regulations; track BHV trainings in the Netherlands. Understand application of law requirements in various countries and implement relevant procedures
• Register / deregister sick employees.
• Assist HR Generalist with payroll and all other duties as required
• Support facilities management for European office locations – leases, vendors, maintenance, etc.
• Manage vendor relationships and contracts (break room food delivery, cleaning services, water dispenser supplier, office supplies, etc) and serve as a main point of contact
• Coordinate/Participate in corporate and office events

What are we seeking:

• University Degree in Human Resources, Business Administration, or related field preferred
• 3+ years of relevant experience
• Fluency in English and minimum good level of Dutch is required; French would be a plus
• Knowledge of employment law, basic compliance, payroll and general HR practices
• Proficient in MS Office applications,, experience with HRIS and ATS is desired.
• Strong communication skills
• Experience with Adobe, Employee Forms, Surveys, Charts, Reporting, and regular manipulation of HR related data